Kyoto University
Support for Research Data Management and Sharing
Appropriately managing and preserving research data gathered and produced by research activities and sharing such data for further utilization equates to retaining and increasing the value of the data. By doing so, we will be able to achieve the above-mentioned mission and contribute to the development of academic research in a wide range of fields and harmonious coexistence within the human and ecological community on this planet.
"Kyoto University Policy on Research Data Management and Sharing"
This site provides information on the status of research data, the obligations of researchers, and the types of support offered by Kyoto University.
What is Research Data Management?
The term Research Data Management refers to the “means and methods by which information used or generated by a research project is organized, structured, preserved, and managed.” More specifically, it refers to the clarification and implementation of the following:
- Formulation of a Data Management Plan (DMP)
- Routine handling of information during research
- Long-term post-research data handling
In recent years, an increasing number of research funding organizations have been requiring the submission of a DMP when applying for research funding. Beginning from FY2024, the Grants-in-Aid for Scientific Research (KAKENHI) Program will also require submission of a DMP when applying for grants. Below is a summary of information on Research Data Management.
- What is Research Data Management?（Library Network）
- Research process and data management（Library Network）
How to Share Research Data
If you belong to Kyoto University, you can share your research data via the Kyoto University Research Information Repository (KURENAI).
- Kyoto University Research Information Repository (KURENAI)（Library Network）
- Depositing Research Data in KURENAI（Library Network）
The following also provides information on how to select a data repository other than KURENAI when sharing research data.
- How to select a data repository（Library Network）
In recent years, an increasing number of research funding
agencies and academic journals have been requiring open access
to the research data on which research papers are based.
There are two reasons for sharing research data. One is to
ensure research transparency, which is related to research
integrity, and the other is to promote academic research
through the use of reusable data. Both show great promise in
promoting open science.
FAQ
Click HERE to view the FAQ on Research Data Management.
What is Research Data?
While the term “research data” is used in a variety of different contexts, here we are introducing the concept of classifying “research data” in the contexts of “Research Integrity” and “Research Data Management” in accordance with “Kyoto University Policy on Research Data Management and Sharing” and other Kyoto University regulations.
Within the context of Research Integrity, research data refers
to the
“research materials which are the grounds of presented
research discovery. ”1 Conversely, within the context
of Research Data Management, research data refers to the
“the recorded information, both digital and non-digital,
gathered or produced by the researchers of Kyoto University
in the process of their research activities .”2 Under these classifications,
the scope within which “research data” is handled differs
between the contexts of Research Integrity and Research Data
Management. Research data within the context of Research
Integrity accounts for only a portion of all research data
handled within the larger context of Research Data
Management.
In neither context
is it considered “necessary for all research data to
be shared.”
Furthermore, while it is necessary to properly manage research
data, “proper management”
does not entail that all research data must be preserved
indefinitely.
It is important to distinguish between data to be shared and
data to keep closed, to specify a preservation period for
each, to ensure appropriate handling, and to clarify who is
responsible.
Please also be sure to read the sections on "What is Research Data Management?" and "Research Integrity".
- Matters ruled for the Preservation and Disclosure of Research Data as defined in Article 7- 2 of the Regulations regarding Promoting Research Integrity of Kyoto University（Research integrity rules & reporting ）
- Kyoto University Policy on Research Data Management and Sharing
Reference : Supplementary explanation about the policy（HTML）（PDF）
Research Integrity
As explained under “What is Research Data?” above, the scope of research data differs between the two
contexts of “Data Research Management” and “Research
Integrity.”
Research data within the context of Research Integrity refers
to “research materials (e.g., documents, numerical data,
images) which are the grounds of presented research
discovery,” and this classification accounts for a portion of
all research data handled within the larger context of
Research Data Management. According to University
Regulations1
2, this refers to research data “that must be retained using a
proper storage method for a certain period of time (in
principle, at least 10 years following the presentation of
research discovery) and disclosed as necessary.” This is
explained in an easy-to-understand manner in the brochure
titled “Research Data Preservation for Responsible Research”3. Appropriate Research Data Management can also be considered
a necessary step in ensuring Research Integrity.
Below is a summary of the Research Integrity efforts
established by Kyoto University.
- Research integrity rules & reporting （Research Promotion Department）
- Regulations on Promoting Research Integrity, etc. at Kyoto University
- Matters ruled for the Preservation and Disclosure of Research Data as defined in Article 7- 2 of the Regulations regarding Promoting Research Integrity of Kyoto University
- Research Data Preservation for Responsible Research【brochure】
Relevant Regulations
- Kyoto University Policy on Research Data Management and Sharing
- Supplementary explanation about the policy（HTML）（PDF）
- Matters ruled for the Preservation and Disclosure of Research Data as defined in Article 7- 2 of the Regulations regarding Promoting Research Integrity of Kyoto University（Research integrity rules & reporting）
Operation of this Website
This website is operated by the Working Group for the
Promotion of Research Data Management and Sharing for the
purpose of supporting the management and sharing of research
data. This Working Group was established to promote Research
Data Management and Sharing based on “Kyoto University Policy on Research Data Management and
Sharing”, formulated on March 19, 2020.
Due to the large number of issues relating to research data,
multiple departments involved with research data work
collaborate to address these issues.
Please feel free to inquire in the event of any problems
regarding research data.
For Inquiries
Please contact the Working Group for the Promotion of Research
Data Management and Sharing, Research Data Management
Subcommittee, Research Information Management Committee
rdm-wg [at] mail2.adm.kyoto-u.ac.jp